Wednesday, November 23, 2011

Management Policies For Sharepoint

Information Management Policy is a term that signifies a collection of policies and rules that control how organizational information is managed. With these policies, SharePoint development becomes a comprehensive tool for information management, access controlling, and compliance enforcement. A policy contains multiple rules, also called as policy features, that govern how to access what information, which can perform what actions, and the time frame the privileges are active.

The policies help in offering conformity with legal/governmental regulations and internal business management processes. Usually the creators and enforcers of policies are managers, IT professionals, quality and compliance staff and others who are involved in organizational risk management. When applied along with SharePoint WCM development (Web content development), policies enable consistent and risk-free management of data resources. The capability to set control parameters makes it possible to outsource SharePoint development.

Benefits of SharePoint policies
  • System administrators can manage both client-side and server-side policy features from a single location
  • Policies are coupled to the content that it applies to
  • Policies do not require end-user involvement - the corporate policies are followed automatically and universally

Different ways of creating a policy for a site

1. Creating a policy for different types of content within a website

Create a policy at the site collection level and then apply the policy to relevant content types as part of SharePoint WCM development - this ensures that all the documents of a specified type adhere to the policy within a site collection. These are referred to as site collection policies.

2. creating a policy for a given site content type

SharePoint development allows setting a new policy for a given content type. Alternatively, an existing policy can be associated with a content type. Creating policies for content types allows easier coupling of policy features across lists or libraries, especially when you outsource SharePoint development.

3. Creating a policy for a content library or list

To set a policy to a content library or list, at least the "Manage Lists" permission is necessary in the SharePoint development architecture. Management of rights is essential when you outsource SharePoint development. A type of a maintenance policy can be defined for a specific list, library, or folder.